5 Ways to Close a Formal Letter (Tips)

Letter writing is an art. It is quite an interesting way of communicating and so, proper use of words can make this art of reaching to a person quite impactful. When all has gone well, right from the start of the letter to the end of the body, signing the letter appropriately can get you all the praises you deserve for writing a meaningful letter. So, here are some ways of signing the letter which can make a wrong impression without even your knowing of it.

  1. Best Regards

Many people think that the Best Regards is technically bad English. It does not suit the formal tone of writing a letter. Best Regards or Regards denotes the fact that the writer is quite respectful for the reader and wants to convey the best of his wishes. This, certainly, is not technically bad English but a decent way of signing the letter. However, one should not use this valediction when the content of the letter has a threatening tone or you are extending some sort of warning. This will surely look out of place in the letter conveying the requirement of improvement of performance.

  1. Yours Sincerely

A very beautiful way of signing the letter, especially when you choose to promote a business idea aimed at bringing some sort of improvement in the life of a consumer. Also, when you want to get into a business relationship with an aim of deepening it further, this way of closing the letter can do the job magnificently. Other sincere ways of signing such letters are Sincere, Your Truly and Thanks. This valediction, however, does not go right with those letters where you are warning or simply putting an application, say for a job. In such letters, ‘Yours Faithfully’ is the better way of closure.

  1. Thanks

This is one of the most overused closures of signing a formal letter. It sometimes sounds completely out of place; especially, when the content of the letter is simply to share information. The user may, however, consider it right to thank the reader for taking time and reading the letter till the end; otherwise, this closure sounds quite plain. It has its importance when the letter is written as an acknowledgement of the goodwill shown by the reader through some sort of action. Better ways of thanking the reader through letter are ‘Thank You’ and ‘Much Appreciated’.

  1. Sincerely Yours or Sincerely yours

Capitalizing the first letter of the second word is the correct way of writing a formal business letter. However, for writing formal personal letters, the second word should start with the small letter. Sincerely Yours is the wrong valediction if the letter is written in British English; such is not the case in US style of closing the letter.

  1. Cheers

Cheers can remind you more of toast raising moment. This is quite an informal way of closing a letter and is used widely in the British or Scottish way of writing letters. It is deemed completely incorrect if used to sign an extremely formal letter such as a job application. Australians and Canadians use this closing quite often and do not consider it incorrect.

Ending a letter can make the whole message more meaningful. So, choosing the correct valediction, as per the audience as well as the style of English chosen, is certainly important if you want to share your thoughts or convey the message without diluting the essence.


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